Digital Hoarder Rehabilitation Tips [Freelance Friday]
With the cost of digital storage becoming cheaper by the day, it is no wonder why everyone hoarding every megabyte of information. This is a horrible habit to form.
If you work in an untethered office, you need to be free of all the digital dead weight. It will only slow you down in the long-run. Here are some tips to help you keep your digital information organized and only keep what you need.
Start now and work backwards
If you have an email inbox full of emails from years past, start by creating folders for topics, companies or people you deal with now. This way you can start to sort new incoming emails.
Once you have the hang of sorting your new emails, work backwards. Go backwards through your emails deleting and sorting. Use search tools to search for keywords, email addresses or anything to make sorting things easier.
If you want to quickly clean things up, pick a date and delete all the email prior to that date. You would be amazed at how much of a weight is lifted of your chest when you do this. The odds are pretty good that if you havent needed the email or attachment in the last year, you probably won’t ever need it again.
Do you have old applications on your phone or netbook? When was the last time you used the Vuvuzela Android app? That’s what I thought, get rid of it.
There are applications out there for pretty much every operating system (including mobile operating systems) that will tell you how long it has been since you have opened a document or used an application. Others will tell you if you have duplicate files.
Pictures are different
I am not the kind of person who photographs everything I do. If you are this kind of person, there is nothing wrong with that. However, making these pictures searchable is important. Take the time to name them and separate them into folders.
If the pictures are really precious to you, this is where I recommend you have a couple copies. Whether it is web-based and a local copy or a DVD and a local copy is up to you.
What tips do you have to keep your hard drives fast and free from digital hoarding?